Request for Proposals: Statewide Census Coordinator

Since January of 2018, a group of Oregon funders has been meeting to learn about public, philanthropic and nonprofit plans to engage in the 2020 Census. We have heard from US Census staff, City and State partners, state-based and national philanthropic partners across the country and community-based nonprofits.

As Oregon funders, we recognize the critical nature of the Census to all the populations we aim to serve in our individual organizations, particularly (though not exclusively) because Census data will affect the allocation of state and federal resources to those populations for a decade or more. The data collected by the decennial census determine the number of seats each state has in the U.S. House of Representatives and is used to distribute billions in federal funds to local communities.

The Census has never been completely successful in capturing accurate numbers for specific populations that have been historically undercounted, but this time it’s likely to be much worse. Why?

  • The Census Bureau has been fraught with unprecedented challenges, including insufficient and delayed funding, resulting in canceled tests and scaled back preparations
  • Cybersecurity threats (real and perceived) and the digital divide, as the first high-tech census rolls out
  • The Commerce Secretary has proposed a citizenship status question, which, if included, will deter a significant number of respondents
  • Community reluctance and fear of sharing information with the government

We believe that collaborating and coordinating our approach is the best way to support an accurate and equitable count in 2020. To that end, we have developed a set of shared principles and goals (see below), chief among them to align our funding to increase the response rate in “hard-to-count” communities. We’re also formalizing membership as the Census Equity Funders Committee of Oregon (CEFCO). We will be splitting our funding into two phases.

We are requesting proposals for a Statewide Census Coordinator that will develop a plan to engage nonprofits, philanthropy and the public and private sector to develop a statewide Census engagement plan that will target support to community-based organizations and outreach tactics that overcome barriers to accurate counting in specific “hard-to-count” communities.

This contract will continue through 2021 to implement the plan to Get Out the Count and support efforts for redistricting. This is a strategy that has proven effective in other states, including California, which had some of the lowest undercounts in 2010.

Access the full information packet below: 

Access the Budget Template below: 



RFP Process Timeline

RFP Announced November 29
Proposers Q&A Webinar December 13
Proposal Due Date January 8       
Proposal Review and Decision January 16
Finalist Interviews January 18
Award Letter Sent

January 21

Contract Start: Phase 1 February 1, 2019
Phase 2 July 1, 2019
Phase 3 January 1, 2021 
Contract End December 31, 2021


CEFCO partners will host an online Q&A session on Thursday, December 13th at 3:00 to 4:30 PM.  A recording of the session will be posted online for those who are unable to attend at:


To join the webinar live, select from the following options: 


1) Web Browser:


2) Mobile device

3) Phone

  • Dial one of the following numbers, enter the participant PIN followed by # to confirm:
    • +1 (415) 466-7000 (US)
      • PIN 8503684 #
    • +1 (760) 699-0393 (US)
      • PIN 2562325429 #